Executive Administrative Assistant
The Executive Administrative Assistant provides administrative and operational support to the Founder, Executive Director, and Operations Manager for Rotate8 and our sister companies. This position provides an opportunity for career growth in an exciting, fast-paced industry and to be part of new innovative research to better our planet!
Compensation:
$18-$24 hourly DOE
3 weeks PTO annually
Schedule:
Full or part-time
Monday - Friday
Ability to commute onsite at least 1 day a week
Responsibilities:
Answer and direct phone calls
Organize and schedule appointments and meetings
Maintain contact lists
Maintain filing system
Maintain purchasing protocols
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Contribute to team effort by accomplishing related results as needed
Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
Handle sensitive information in a confidential manner
Take accurate minutes of meetings
Coordinate office procedures
Reply to email, telephone, or face to face inquiries
Receive, sort, and distribute the mail
Manage staff appointments
Photocopy and print out documents on behalf of other colleagues
Provide polite and professional communication
Conduct data entry
Manage LinkedIn and other professional social media platforms
Qualifications:
US work authorized
Valid driver's license
Clean, organized, and efficient
Reliable
Preferred Skills (not required):
Spanish / English bilingual